How to effectively record a professional phone greeting

 

A professional voicemail greeting for your business can affect your clients and your business as well. Every day, many customers connect with your business or your employees for several reasons like support, sales calls, a job interview follow-up, and much more. With the right professional phone greetings, your business is more likely to be heard and engage your customers as well. A good business gives the impression you only work with reliable companies, and that improves your reputation. 

 

The following are some of the ways you can record a good message on your own. 

 

Practice your voicemail greeting: Ensure that you are speaking slowly and letting people get the right information in the process. Moreover, your voicemail greeting has to be worthy and make other people feel valued at the same time. If you pass a number they can connect with, say it slowly so that the callers can hear every digit. 

 

Be personable: Whether it is for your business, personal, or support, give a caller the idea that you are looking forward to receiving a call back from them. Also, convey your intentions in the best manner possible. 

 

Be positive:On-hold recordings cannot be boring for callers; otherwise, they will hang up and never record any of the services with you. Try to smile and say your script positively and effectively simply. Do not drastically change your voice in the recording. Keep it consistent at all times.

The Top Tips Of Recording On-Hold Messages

 

There are times when you need to record a good on-hold phone message of your own. For instance, you might be on a tight deadline and need a message to get across to customers before a professional recording of the script can be done. A good message can add a touch of authenticity to your business and add the right value to your callers as well. Regardless of the reason, the following are some tips to create a recording that would help your callers and create a good experience for them during the process. 

 

Create a script:If you think you can record the IVR voice over without any script, you are mistaken. That means that you need to remember the script and what you are about to say so that you can sound consistent and include all the important details at the same time. 

 

Speak clearly: A good voiceover is all about speaking clearly and communicating all your points effectively. Do not shout and be clear and loud enough. Avoid speaking in a single tone and create a good tone,so you sound natural when you speak. 

 

Do the recording right:Though you will likely not have the high-quality recording provided by a studio, there are few steps you can take to improve your message. For instance, you should attempt to sound a little informal and professional depending on the purpose of recording and its outcome.